Schedule and Program

2010 Ohio Chapter At A Glance Program

Confirmed Concurrent Sessions

Monday, March 22, 2010

7:30 a.m. – 8:00 a.m.
Registration

8:00 a.m. – 9:00 a.m.
Breakfast and Keynote Speaker

9:00 a.m. – 10:30 a.m.

Budget Basics
Speaker: Richard Brandt, CRA, Financial/Research Administrator, Michigan State University
In this session we will look into the details of building a budget for a research project. Using the Grants.gov R01 detailed budget as a format example, we will discuss effort vs. salary in the personnel planning, effort percentage vs. person months and who should be a key personnel vs. other personnel. We will discuss application of OMB Circular A-21 principles as we look at what supply, service and equipment costs may be included in the proposal budget. And then wrap it up with a discussion on the applicability of F&A (indirect) costs. We’ll then take a look at using the accounting data you institute has available to track the research expenditures for you PI’s, to assist in forecasting the costs necessary for a research budget. By Building a “Burn” rate for your labs (usage over a stander cycle) you will be in a stronger position to advise your PI’s on what they should include in the submitted budget.

Training Staff in Difficult Economic Times: Panel Discussion on Spreading Thin Resources Even Thinner
Speaker: Tricia Callahan, Assistant Director, Office for Advancement of Research & Scholarship, Miami University
"When we gathered together a little more than a year ago, we could not have imagined the rapid and devastating decline in the economy that was before us…" Thus began Miami University President David Hodge during convocation for the 09-10 academic year.  Miami, like many Ohio institutions, has been challenged with doing more work with reduced assets.  This panel discussion will explore ways to spread our already scarce resources even thinner by combining our talents, sharing our resources, and cross training our faculty and staff using home grown programs and resources such as SRA.

Information Overload: New Techniques and Tools
Speaker: Jim Diggs, Corporate Development, GDI Infotech
While the amount of grant search services and funding have ballooned, this transformation has also created a new set of information overload challenges such as (1) trying to gather & filter information from so many sources of funding organizations, (2) the need to drive actions across an extended team of collaborators to process grants and (3) tracking the progress of grant applications to timely completion and then measuring the results of the grant.  This presentation looks at ways to leverage new tools for search, aggregation, collaboration and tracking to facilitate an effective grant project collaboration and development process.

10:30 a.m. – 10:45 a.m.
Break

10:45 a.m. – 12:15 p.m.

IP Perspectives for Sponsored Research Administrators 
Speaker: Jean Schelhorn, Ph.D., Associate Vice President, Commercialization, The Ohio State University
Dr. Schelhorn is known for highly interactive discussions chock full of examples and samples that illustrate the relevance of intellectual property to just about everyone!  She will share background, product examples, and personal insights as an inventor on why an understanding of intellectual property topics is important for sponsored research administrators.  She will also provide working examples of what can constitute intellectual property, and finally how to help researchers interface with resources who can help accelerate the transition their inventions or findings into commercial products and services.  You may even get a patent to take home with you!

Funding and Research Development- Increading Collaborative Efforts on your Campus
Speaker: Sarah Starr, Director of Funding & Research Development, The Ohio State  University
This session wil explore team building stratgies that can help your campus grow its research dollars as well as grow camaraderie and support among colleagues. 

Faculty Perspectives on the Grant Office
Speaker: Christine Sell, CRA, Preaward Grants Manager, Cleveland State University
Frequently grants officers know exactly what faculty should be doing to obtain research dollars, yet the faculty may not have a clue. Faculty may be very anxious and willing to pursue grants but doesn't know where to find appropriate funders, may not understand budgeting strategies, may not have the correct language skills to put forth their ideas concisely and clearly.  Grants officers see grant-getting in one way; faculty sees the process in another.  It is worth exploring the expectations of faculty when it comes to the grants office.  Communication, support, and encouragement are all components of a healthy relationship between the two.  We will explore what the faculty wants, what the office delivers and how to bridge the cracks, gaps, and chasms.

12:15 p.m. – 1:15 p.m.
Lunch

1:30 p.m. – 3:00 p.m.

Effort Reporting:  Really as Fun as They Say it Is?
Speaker: Doug Rader, CPA, Compliance Officer, The Ohio State University 
Most of the money and most of the risk associated with sponsored research lies in the effort charged to projects.  This session will provide the research administrator with a solid understanding of the federal regulations regarding effort reporting, how auditors are auditing effort reporting, and what administrators can do to alleviate risks for their investigators and institutions.

Hot Topics: Preparing for an A133 Audit  
Speaker: Rene Hearns, CRA, Phd (cand), Research Administration Consulting Services
Dr. Gmerek will discuss the process of drug development from the pharmaceutical company’s perspective, based on 22 years of personal experience.  She will talk about the clinical protocol development process and clinical study conduct from the Sponsor’s perspective, with emphasis on timelines, budget, and quality.  She will talk about site selection, and the use of consultants which then relates to conflict of interest.  She will also talk about publication rights and intellectual property from the perspective of the pharmaceutical company. 

The One Person Grants Office -- Doing it all and Getting it Done
Speakers: Nancy Cruickshank, CRA, Director of Grants & Research, Slippery Rock University & Cheryl Vogrig, CRA, Director, Grants & Contracts, California University of Pennsylvania
Navigating through all of the issues in research administration is never easy, but can be especially difficult in a one-person office.  There are no maps to guide you and, many times, you are traveling down a road where no one else at your institution has gone.  This interactive session will present ideas on how to achieve success and will discuss strategies on how to make the journey to provide a full-service grants office with limited detours or roadblocks.  Come along for the ride!

3:00 p.m. – 3:15 p.m.
Break

3:15 p.m. – 4:45 p.m.

Responsible Conduct of Research:  What was Implemented and How is it Working (Panel)
Speaker: Elsa Nadler, Director of Grants Development, The University of Toledo
This session will discuss how different universities have responded to the NSF and NIH dictates concerning training in the responsible conduct of research. Panel participants will also look at how universities plan to proceed in the future. What was already in place; what was instituted as a result of federal requirements; what is planned?

Promoting Communication within a Centralized Office of Research Administration
Speakers: Jennifer Oettinger, RN, JD, Research Grant and Contract Director & Jessica Conrad, MS, CIP, IRB Manager, Summa Health System
The consistency between contracts and consent forms is essential to maintain human subject protection and we developed a set of best practices to maintain appropriate communication between the IRB and the Contracts Office. 

• Establishment of a checklist for consent forms which includes the eight federally required elements.

• Establishment of a checklist for review of contracts that includes the elements in Domain IV of AAHRPP accreditation recommendations and comparison of consent form and contract.

• Establishment of a contract template that includes the elements in Domain IV of AAHRPP accreditation recommendations.

• Research Grants and Contracts Director attends the IRB committee meetings to provide clarification when necessary and to identify any liability or safety issues the committee is not aware of.

• As needed the Research Grants and Contracts Director and the IRB Manager review and discuss the informed consent document as well as appropriate contract language to ensure appropriate human subject protection. The contract is compared to the consent form to ensure consistency. The templates and checklists that were created for this process will continue to be reviewed on a periodic basis to ensure that they are still correct in regards to current data. It is critical to create templates with appropriate language and a checklist can be very useful. Even with templates and checklists, there must be an open avenue of communication between the IRB and Research Grants and Contracts offices.

CRA Certification Basics and What the CRA Can Mean to You
Speaker: Panel Discussions
The CRA designation means that an individual has met the eligibility requirements of the Research Administrators Certification Council (RACC) and has demonstrated a level of knowledge necessary for a person to attain the CRA designation. This session explores the process of certification as wellas the benefits reaped by those who become certified.

5:00 p.m. – 6:00 p.m.
Decompression Session: The Pub at Northpointe

6:00 p.m.
Networking Dinner (pay your own). Sign up at registration desk

Tuesday, March 23, 2010

8:00 a.m. – 8:30 a.m.
Registration and Continental Breakfast

8:00 a.m. – 10:00 a.m.

Early Faculty Development: Catching Them and Keeping The Fishing in the Grant Pond
Speaker: Tricia Callahan, Assistant Director, Office for Advancement of Research & Scholarship, Miami University
Junior faculty are often bombarded with requests (pleas, demands…) to become involved with various university committees while having to balance teaching, scholarship, and service.  With all the demands on their time, it can be difficult to get new faculty immersed in the grant culture early in their career.  As research administrators, we understand the importance of catching faculty early in their career development and equipping them to fish in the big funding pond.

In-Depth View of Clinical Trials from an Industry Perspective
Speaker: Debra Gmerek, Ph.D., Director & Associate Dean of Clinical Research, The University of Toledo
This session focuses on the process of drug development from the pharmaceutical company’s perspective, based on 22 years of personal experience.  The presenter will talk about the clinical protocol development process and clinical study conduct from the Sponsor’s perspective, with emphasis on timelines, budget, and quality; site selection, and the use of consultants which then relates to conflict of interest.  Publication rights and intellectual property from the perspective of the pharmaceutical company will also be explored. 

Effort Reporting: Commong Issues and Case Studies
Speakers: Jennifer Hubert, Director, Chicago, Huron Consulting Group, Katie Watkins-Wendell, The University of Akron
We all know why effort reporting is important, but do we really know if our systems are compliant? This session focuses on what makes a robust effort reporting system. Case studies will demonstrate what happens when the "effort police" come knocking. Recent audit findings, areas of risk and preventative strategies will also be discussed.

10:00 a.m. – 10:15 a.m.
Break

10:15 a.m. – 11:45 a.m.

Preaward Preparation for Postaward Compliance
Speakers: Katie Watkins-Wendell, CRA, Director, Research Services & Sponsored Programs, The University of Akron & Rene Hearns, CRA, PhD (cand)
By examining the functions of both the preaward office and the postaward office, this session provides information to research administrators on the preaward issues that potentially affect post award grants management.  The session includes tips on best practices to help minimize the disconnect between the two offices.  Topics include basic principles such as reading, understanding and knowing whether your institution can comply with award terms and conditions before submitting the proposal, as well as more advanced subject matter, such as regulations guiding the use of human and animal subjects in research.

Three C's of Electronic Research Administration: Use of Proposal Development and Submission Systems 
Speakers: Richard Francis, CRA, Director, Research & Sponsored Programs, The University of Toledo; Donna Johnson, Applications Support Analyst, Kent State University; Sasha Simms, CRA, Senior Grant Specialist, Cincinnati Children's Hospital; Aimee Nielsen-Link, Senior Sponsored Programs Officer, The Ohio State University
Panel members will discuss use of various ERA software packages in their different institutions.  Those attending will have an opportunity to learn about state-of-the-art ERA software from users, with emphasis on benefits and limitations of particular implementations.  The session is aimed at those in the decision-making process as well as those committed to a particular product or solution who wants to hear how others are using ERA products.

Nuts & Bolts for New Research Administrators 
Speaker: Kim C. Carter, MPA, CRA, Associate Director, Office of Grants and Contracts, The Ohio State University
This session, intended for individuals with fewer than three years of experience, is designed to give newcomers to research administration a “big picture” view of the profession and introduce the various stages of the Lifecycle of a Sponsored Project from proposal development and submission to award review and acceptance to project monitoring and closeout. Come explore where you, as a research administrator, fit in the lifecycle

12:15 p.m. – 1:15 p.m.
Lunch

1:30 p.m. – 3:00 p.m.

Way Cool Tools (via videoconference)
Speaker: Michael DeShazo, CRA, Budget Analyst, University of Washington
Ever wondered "what's a wiki?" or "can we do this online?" or "is there a better way for doing that?" The digital revolution may be over, but now we have to figure out what to do with it all. This session will be exploration of various tools, tips, tidbits and techniques that you could use to increase your teams' productivity or information accessibility. THIS IS NOT JUST FOR TECHIES! Everyone will benefit from this exploration and the explanations of some of the technologies, methodologies and approaches this panel will share. We will explore new tools for online collaboration, e-learning development, to desktop productivity tips when using things like Microsoft Office. Also, bring in your own tools, tips and tricks of the trade and be ready to share them in a moderated open sharing time.

The Internal Approval Process: How, When, Who and Why?
Speaker: Beth Cline, CRA, Director of Research, Northeast Ohio Universities Colleges of Medicine and Pharmacy (NEOUCOM)
Faculty often ask the purpose of the internal routing process. This session will explore various types of internal routing systems as well as the reasons why the internal approval process is vital to protecting you - the research administrator - the faculty member, and most importantly, the institution.

Export Controls & University Research
Speaker: Jennifer Yucel, Ph.D., Research Compliance Administrator, The Ohio State University
Presentation will provide a general overview of the Export Control regulations, the federal agencies that administer the regulations, and how the regulations affect university research. Strategies for determining which research activities may be impacted by export control regulations and how to ensure compliance with export control regulations will be dicussed.

3:00 p.m. – 3:15 p.m.
Break

3:15 p.m. – 4:45 p.m.

What is the IRB and What Do They Want From Me?
Speaker: Catherine T. Anson, MA, CRA, CIM Director of Sponsored Research, John Carroll  University
Ever wonder how this all got started? Confused about exempt versus expedited research projects? This presentation will provide a brief overview of the history IRB and will cover the basics of IRB review for exempt and expeditable social, behavioral, and education research projects.

CRA Certification Basics and What It Can Mean to You
Panel Disucssion
The CRA designation means that an individual has met the eligibility requirements of the Research Administrators Certification Council (RACC) and has demonstrated a level of knowledge necessary for a person to a be a professional research or sponsored programs administrator.  This session explores the benefits of certification and the process by which one becomes certified.