Departmental Administration

May 20 - May 21, 2019
Hyatt Regency Miami
Miami, FL

Program Overview

The effective way to strategically manage a research organization is to empower the people on the front line. Department Research Administrators are the key to building a successful research structure and need to develop the resources and find the training to accomplish their tasks.  This intensive training will center on pre-award research administration, financial management of sponsored awards, and building a working relationship with central administration.

This two-day program will answer the questions that are at the forefront of managing research administration at the departmental level: What is it? Why are there so many policies and regulations? How do I put policy into practice? It will cover proposal development, sponsored projects administration, cost principles, account monitoring and reconciliation, closeout, and other topics that a departmental research administrator would need to know to help them manage their department.

Experience Level:

  • 0 months - 3 years 

Learning Objectives:

  • Understand what departmental research administration is, and isn’t
  • Explore and discern the main areas of importance in departmental research administration that will help to develop you as an effective administrator
  • Identify the key components in proposal development
  • Learn techniques to manage the day-to-day financial activities of sponsored awards
  • Discover how and where to find the information needed to do your job successfully
  • Understand how to use your organization's policies and procedures to minimize risks

Workshop Outline 

Day One:


  • Roles and Responsibilities 

  • Understanding the Department Research Administrator's Role

  • Communication

  • Customer Service

  • Organizational Structure

Pre-Award Administration

  • Types of Awards

  • Sponsored Requirements

  • Federal Regulatory Environment

  • Uniform Guidance: Subpart C - Pre-award Requirements

  • Organizational Policies and Procedures

  • Compliance Departments


  • Review: Program Announcement, Request for Proposal, Broad Agency Announcement, Request for Application and other types of funding opportunity announcements 

Proposal Development

  • Budget and Budget Justification

  • Direct Costs

  • Facilities and Administrative Costs

  • Allowable, Reasonable and Allocable Costs

  • Key Personnel

  • Subrecipient vs. Vendor

  • Project Scope of Work


  • Case Studies

Day Two:

Award Administration

  • Award Setup

  • Uniform Guidance: Subpart E - Cost Principles

  • Consultant vs. Employee

  • Administrative Requests


  • Notice of Awards

  • Case Studies 

Administrative Requests 

  • Budget Revisions

  • No Cost Extension

  • Change in Key Personnel

  • Add/Remove Subrecipient 

  • Carry Over Funds

  • Equipment Purchase

  • Travel

  • Other

Financial Management

  • Account Monitoring and Reconciliation

  • Effort Reporting

  • Cost Share

  • Procurement

  • Cost Transfers


  • Financial Reporting

  • Administrative Deliverables


  • Case Studies