Call for Proposal

Submit a Speaking Proposal by Friday, August 30, 2019 Midnight, ET

The Society of Research Administrators International is currently looking for informed subject experts to speak at the 2020 Southern/Western Section Meeting at the Hyatt Regency in Savannah. We are seeking speakers who can contribute new insights and/or practices. New and previous speakers are welcomed!

Speaking at an SRA International Section Meeting provides you with an excellent opportunity to share your knowledge and learning experiences, increase your exposure and network with other research administrators and managers from around the world!

Information for the Speaker

How to submit a speaking proposal?

  • Click on "Submit a Speaking Proposal". You are going to be transferred to an external website. Fill out the online form with all of the required information.
  • Once submitted, you cannot edit your submission(s). If you want to make any changes before Friday, August 30, 2019, please send an email to Emily Mincey.

What are my responsibilities?

  • Before you start with the online submission process, please review the Submission Guidelines below, SRA International Speaker Guidelines, Format Descriptions and Track Descriptions.
  • Complete the online speaking proposal submission to conduct a workshop and/or concurrent.
  • Once your proposal is accepted, you will be required to sign and agree to the Submission Guidelines.
  • Update your proposal if needed, add co-speakers and any AV requirements no later than Friday, February 28, 2020, Midnight, ET.
  • Provide a PowerPoint presentation by the deadline. Headquarters to print and distribute workshop handouts to registered attendees and post handouts online for concurrent sessions.

Which certificates are offered in full at the 2020 Southern/Western Section Meeting?

  • Pre-Award

The best preparation for a successful funding decision is the solid planning and preparation on the variety of issues needed to submit a high-quality competitive proposal. The work of pre-award research administrators prepares the way for successful implementation of the funded project. The Pre-Award Certificate provides instruction in the broad scope of responsibility for research administrators who work with investigators to plan, develop, and prepare grant proposals for submission, and who trouble-shoot with various agency personnel, institutional administrators, and investigators to ensure all issues are clarified before an award is made. The program features workshops and sessions on finding and disseminating funding opportunity information, proposal development and submission, budget preparation, award review and acceptance, post-submission communications, the responsible and ethical conduct of research, eRA systems, and other relevant topics.

Two (2) half-day workshops and six (6) concurrent sessions (four (4) required sessions; two (2) elective sessions) 

  • Financial Management (FM)
 hen institutions solicit funding from external sponsors to support major functions such as instruction, research, and other sponsored activities, it is integral for organizations to demonstrate adequate resources are available to ensure sound financial management is present as stewards of external financial support. As a result, it is incumbent upon institutions to ensure that its administrative research staff possesses the knowledge, skills, and abilities to execute their responsibilities.

The certificate provides an understanding of the regulatory framework for the direct and indirect costing of sponsored program activity, financial management decision-making and fiscal compliance of sponsored programs. Whether new to the profession or a seasoned administrator who has had significant exposure to the financial management of sponsored research, the certificate offers benefits to all administrative research professionals who are responsible for extending financial support to any pre or post-award activities.

One (1) full-day workshop and eight (8) concurrent sessions (five (5) required sessions; three (3) elective session)

How long are the presentations?

You could choose between 75-minute concurrent sessions, half- and full-day workshops (held on Sunday before the conference). For more detailed information on formats please review the Format Descriptions page.

Which tracks are going to be offered at the 2020 Southern/Western Section Meeting?

There are six (6) tracks that are offered at the section meeting. For full description please review Track Descriptions.

  • Professional Development (PD)

  • Sponsored Programs, Planning, Development and Deliveries (SP)

  • Financial and Post-award Administration (FA)

  • Sponsors & Agencies (SA)

  • Clinical Research (CR)

How many proposals can I submit?

There is no limit on the number of proposals you may submit, however, a speaker cannot present in more than 1 workshop and 2 concurrent sessions.

When will I hear about whether my proposal was accepted?

The proposals are going to be reviewed October-November 2019. Notifications will be sent in December 2019.

Can I make changes to my proposal once I have submitted it?

Yes. Speakers can edit by sending an email to Emily Mincey by the end of the proposal deadline Friday, August 30, 2019, Midnight, ET.

Important Dates

  • Deadline for submission: Friday, August 30, 2019, Midnight, ET.
  • September-November 2019: Proposals reviewed by the Section Meeting Programming Committee
  • December 2019: Speakers notified about their proposal status. Speakers whose presentations were accepted will have an opportunity to edit submission, including information related to speakers, learning objectives, AV requirements, etc.
  • Friday, February 28, 2020: Speaker Confirmations due
  • Friday, March 6, 2020: Presentations due (concurrent sessions ongoing posted online)


What does SRA International provide?

  • Support the speakers with any questions pertaining to the program and the logistics.
  • Advertise the program, track all program attendance and provide all program registrants with a confirmation e-mail. SRA International will also help respond to e-mail and telephone inquiries about the program.
  • Provide all registrants with continuing education credit hours.
  • Handle all technical aspects of the Annual Meeting. The rooms are going to be equipped with LCD projectors and possible AV requirements per the speaker's request (flip chart and markers, Internet, etc.).

SRA International is a volunteer organization. No reimbursement or stipends are being offered.

Submit a Speaking Proposal Now!