As research administrators responsible for all institutional research and related activities involving externally and internally sponsored projects, it is important to be conversant with a myriad of topics related to managing sponsored projects. Having an understanding of financial management is an important area for those who are in the pre-award and compliance as well as post award. As a result, this workshop will highlight the roles and responsibilities of the administrative/scientific staff while identifying the types of funding instruments institutions receive to support their research programs. The workshop will also highlight the administrative requirements specifically outlined within 2CFR 200 (Uniform Guidance) with in-depth discussions surrounding topics such as compensation, prior approval requests from sponsor, re-budgeting, cost transfers, cost sharing and standards regarding documentation for all expenditures and various ways to manage based on shared experiences.

Content Level: Basic

Learning Objectives:

1. Understand ways to assure compliance with award requirements throughout the projects duration, closeout, and beyond;
2. Learn the importance of developing a budget that is compliant and supports the scope of work being performed;
3. Recognize how sound financial compliance administration can be bolstered by institutional policies and strong channels of communication/collaborations across the research enterprise

Prerequisites: None

Financial Management Certificate: Required Workshop 

Speaker(s): Maria Soliman, Director, University of Iowa, Debra Murray, Assistant Vice President - Sponsored Programs Accounting and Compliance, University of Maryland, College Park

The curriculum for each program includes required workshop(s), four (4) to eight (8) required sessions and one (1) to six (6) elective sessions.

Certificate program course credit is earned and awarded only if full SRAI membership is in effect at the time the course is taken. In other words, only full members may receive credit for taking Certificate program workshops and sessions. Chapter members, non-members and those with lapsed membership will not receive educational credit for any Certificate program sessions or workshops taken during this time.

SRAI members have up to three years to complete the courses from a specific Certificate program requirement, allowing you greater flexibility to manage time, travel and budget constraints. 

This track is designed to provide training and development in all matters related to the allocation of expenses to sponsored projects, financial monitoring and adjustments of active awards, financial regulations and compliance, and sponsor reporting. The primary goal is for this track to build core capacities in early-career grant accountants and cultivate more profound understanding and nuances to more complex financial topics for advanced learners. Basic training sessions topics could include monitoring expenditures, cost transfers, portfolio management, and monthly closes, financial reporting, managing accounts receivable, drawing down funds from federal sponsors, and final financial reporting. Additionally, consideration should be given to including these topics as they relate to different sponsor types (Federal, non-profit, commercial) and different award/agreement types (cost-reimbursable vs. fixed-price, clinical trial agreements, sub-recipients, etc.). Intermediate and advanced topics could include all of the above topics considered through the perspective of managers, directors, and senior leadership. Hot topics and updates to changes in regulations and methodologies will be very beneficial to the professional community. Particular emphasis could be placed on managing accounts receivable, collaborating with department administrators, ERP system management, and closing out awards.

This track is focused on building skills for department administrators who work directly with Principal Investigators and research teams. Sessions within this track should help early-career DAs develop foundational principles such as allowability, allocability, and consistency when making charges to sponsored projects, understanding Uniform Guidance, allocating and managing effort, differences between managing fixed-price and cost-reimbursable awards, portfolio management, sub-recipient monitoring, managing specific funding mechanisms (i.e., career development awards, fellowships, cooperative agreements, training grants, etc.), and residual balance transfers. Intermediate and advanced topics in this area could be focused on emerging hot topics, inter-departmental collaboration, financial reporting, effort reporting, institutional base salaries, data management and shadow systems, and managing cost transfers.

This track is designed to cover all non-financial activities related to sponsored projects from the period immediately after an award has been received through final sponsor reporting. Early career professionals would benefit from sessions on topics including budget set-up, regulatory compliance, managing financial conflict of interest, effort reporting, sponsor prior authorizations (regulations and requests), preparing and submitting progress reports, and final scientific and invention reporting. Advanced sessions could take deeper dives into these areas and also explore nuances within these areas by focusing on specific sponsor and award mechanisms.

This track provides an opportunity to engage current and future leaders of finance in training and conversations about managing diverse teams of grant accountants, A/R specialists, IT groups, and costing experts. Sessions could include professional development of leadership skills, strategies, and approaches to change management, strategic planning, and project management. Additionally, leadership sessions on organizational structures, managing complex personality types, management, and leadership styles, building team cohesion, crisis management, and mentoring may be of interest to this group of professionals.

This track should consist of sessions and panel discussions to provide advanced training and stimulate conversation on complex, pressing challenges facing finance specialists and senior financial leaders. Topic areas may include managing F&A and fringe benefit rate development and negotiations, managing A/R, ERP system implementations, and upgrades, and creating, managing, and refining chart of accounts, financial close-out projects, data migration for new and upgraded IT systems, and service center rate development and maintenance. Policy and procedure development, collaborating with Central finance, and petty cash management (philosophy, systems, etc.) may be of interest to this community.