Contracts and Subagreements

February 25 - February 26, 2019
Omni Austin Hotel Downtown
Austin, TX

Program Overview

Understanding federal contracting, subagreements, clinical trial agreements and agreements with foreign sponsors and developing best practices for administering those award mechanisms are important concepts to consider when determining which awards to accept at your institution and administering them properly. 


  • What are the risks to your institution to accept one award mechanism versus another?
  • What are the challenges in accepting federal contracts?
  • How important are the terms and conditions when you are deciding what to accept, when to accept it and when to negotiate?
  • How should you approach the negotiation and what are some of the best practices to be successful?


  • What should you consider when conducting a subrecipient risk assessment?
  • Which terms should the pass-thru entity add (or not) to the subagreement to mitigate risks identified in the assessment?
  • What post-award processes would facilitate monitoring subagreements at your institution?


Course Curriculum 

Module 01: Federal Contracting

  • Differences between grant/cooperative agreement and contract
  • Determining if a contract mechanism is appropriate
  • What clauses, when, and why?
  • Common FAR clauses and applicability to your institution and sponsored project
  • Best practices for negotiation of contracts

Module 02: Federal Flow-Through Contracting

  • How federal flow-through contracts vary by sponsor type (e.g., for-profit, nonprofit)
  • Considering and mitigating risks

Module 03: Subawards (Subgrants and Subcontracts)

  • What are subawards and when do you need one?
  • Institutional responsibilities when giving funds away
  • What to consider when conducting a subrecipient risk assessment
  • Subcontract – what to flow down and why
  • The regulatory landscape around subawards (e.g., Uniform Guidance)

Module 04:  Clinical Trial Agreements

  • Types and characteristics of CTAs
  • Best practices for ensuring acceptable clauses
  • Uniform Guidance – risk assessment

Module 05: Agreements with Foreign Sponsors

  • Best practices for reviewing agreements with foreign sponsors and which terms should be included to


Topics Included

  • Key concepts and terminology for federal contracts and subagreements
  • Regulations that determine the award’s content and applicability to your institution
  • Factors to consider when accepting the contract
  • Key Terms and Conditions and Flow Down requirements – mandatory flow down clauses versus negotiable clauses
  • Subrecipient risk assessment and subagreement monitoring
  • Accepting and administering clinical trial agreements

Intended Audience

This session is intended for mid-level research administrators and will also provide sufficient basic information to help those who are new to administering grants, contracts and subagreements.

The content will be organized around case studies and hands-on practice.