Privacy Statement

The Society of Research Administrators International, Inc. ("SRA International") respects the privacy of its members and other visitors to its website. SRA International strongly believes that if electronic commerce and online activities are to flourish, consumers must be assured that information provided online is used responsibly and appropriately. To protect online privacy, SRA International has implemented the following:

What Information Does SRA International Collect?

Most data SRA International collects is used only to help us better serve our members. It is our general policy to collect and store only personal information that our members and visitors knowingly provide. If our privacy statement changes, we will notify all users by e-mail or a special announcement placed on the website.

From General Users: SRA International does not collect any personal information from users browsing its Website. Only aggregate data – such as the number of hits per page – are collected. Aggregate data are only used for internal and marketing purposes and do not provide any personally identifying information. We may process data about your use of our website and services ("usage data"). The usage data may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use. The source of the usage data is our analytics tracking system. This usage data may be processed for the purposes of analyzing the use of the website and services. The legal basis for this processing is our legitimate interests in monitoring and improving our website and services.

From the Society of Research Administrators International’s Members, Conference Registrants, and Other Customers: To gain access to members-only resources and personalization features on srainternational.org, members and other users are asked to register and provide some limited information. This information is submitted voluntarily. SRA International asks users to provide their name, organization name, business telephone, address and e-mail. Similar information may be submitted to SRA International through membership applications, conference or webinar registration, publication orders, subscriptions, and contest registrations. Additionally, for some e-mails sent by SRA International to its members through its listservs and electronic newsletters, we will collect specific information regarding what the recipient does with that email. For those emails, SRA International will monitor whether a recipient subsequently clicks through to links provided in the message. Other information collected through this tracking feature includes: the date and time of the "click," a message number from which the message was sent, tracking URL number and destination page. 

How Does SRA International Use Data Collected?

SRA International uses information voluntarily submitted by members and other customers in the following ways:

SRA International may process your information included in your personal profile on our website ("profile data"); personal data that you provide in the course of the use of our services ("service data"); and information that you post for publication on our website or through our services ("publication data"). The profile data may include your name, address, telephone number, email address, profile pictures, gender, date of birth, relationship status, interests and hobbies, educational details and employment details. Profile data, service data, and publication data may be processed for the purposes of enabling and monitoring your use of our website and services. The legal basis for this processing is your consent and our legitimate interests, in the proper administration of our website and business.

SRA International may process information contained in any inquiry you submit to it regarding goods and/or services ("inquiry data"). The inquiry data may be processed for the purposes of offering, marketing and selling relevant goods and/or services to you. The legal basis for this processing is your consent.

SRA International may process information relating to its customer and member relationships, including customer and member contact information ("relationship data"). The relationship data may include your name, your employer, your job title or role, your contact details, and information contained in communications between SRA International and you or your employer. The source of the relationship data is you or your employer. The relationship data may be processed for the purposes of managing relationships with customers and members, communicating with customers and members, conducting the corporate membership activities of SRA International, keeping records of those communications, and promoting its products and services to customers. The legal basis for this processing is your consent and SRA International's legitimate interests, in the proper management of our customer relationships.

SRA International may process information relating to transactions, including purchases of goods and services, that you enter into with it and/or through the SRA International website ("transaction data"). The transaction data may include your contact details, your card details and the transaction details. The transaction data may be processed for the purpose of supplying the purchased goods and services and keeping proper records of those transactions. The legal basis for this processing is the performance of a contract between you and SRA International and/or taking steps, at your request, to enter into such a contract and our legitimate interests, in the proper administration of the SRA International website and business.  SRA International does not maintain such data in its own systems but the data are maintained by the data processor(s) with whom it has business relationships.

SRA International may process information that you provide to it for the purpose of subscribing to SRA International email notifications and newsletters ("notification data"). The notification data may be processed for the purposes of sending you the relevant notifications and newsletters. The legal basis for this processing is your consent and the performance of a contract between you and SRA International and/or taking steps, at your request, to enter into such a contract.

SRA International may process information contained in or relating to any communication that you send to it ("correspondence data"). The correspondence data may include the communication content and metadata associated with the communication. SRA International’s website will generate the metadata associated with communications made using the website contact forms. The correspondence data may be processed for the purposes of communicating with you and record-keeping. The legal basis for this processing is SRA International’s legitimate interests, in the proper administration of the SRA International website and business and communications with users.

SRA International may process any of your personal data identified in this policy where necessary for the establishment, exercise or defense of legal claims. The legal basis for this processing is SRA International’s legitimate interests in the protection and assertion of its legal rights, your legal rights and the legal rights of others.

SRA International may process any of your personal data identified in this policy where necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, or obtaining professional advice. The legal basis for this processing is SRA International's legitimate interests in the proper protection of its business against risks.

In addition to the specific purposes for which SRA International may process your personal data set forth herein, it may also process any of your personal data where such processing is necessary for compliance with a legal obligation to which SRA International is subject, or in order to protect your vital interests or the vital interests of another natural person.

Disclosures to Third Parties. SRA International also makes member contact information available through the SRA International Membership Directory to other members using its website and to those who register for its conferences. On occasion, SRA International may also provide limited data to third parties that offer products and services. These limited data include names, job titles, companies and business addresses, but do not include business telephone numbers, business facsimile numbers or e-mail addresses. For SRA International to be able to provide this information, users must consent to SRA International disclosing the data it collects to third parties on the membership application form, conference registration form or any other form on which they are providing information.  AN OPT-IN BOX WILL APPEAR ON EACH FORM ON WHICH A USER PROVIDES INFORMATION. Users may contact SRA International at communications@srainternational.org or 703-741-0140 to express their preferences if they determine later that they do not wish to have the information shared.

SRA International may disclose your personal data to any Section or Chapter of SRA International insofar as reasonably necessary for the purposes, and on the legal bases, set out in this policy.

SRA International may disclose your personal data to our insurers and professional advisers insofar as reasonably necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, obtaining professional advice, or the establishment, exercise or defense of legal claims.

SRA International may disclose your personal data category or categories to our suppliers or subcontractors insofar as reasonably necessary for them to provide support to the services and activities of SRA International.

Financial transactions relating to SRA International, its website and services may be handled by its payment services providers. SRA International will share transaction data with its payment services providers only to the extent necessary for the purposes of processing your payments, refunding such payments and dealing with complaints and queries relating to such payments and refunds.

Consent to Use Credit Card Account Information

SRA International does not disclose credit card account information provided by its members and customers. When members and customers choose to pay using their credit cards, SRA International submits the information needed to obtain payment to the appropriate clearinghouse.

International Transfers of Information SRA International Collects

SRA International collects information globally and primarily stores that information in the United States. SRA International transfers, processes and stores your information outside of your country of residence, to wherever it or its third-party service providers operate for the purpose of providing Services. Whenever SRA Internationals transfers your information, it takes steps to protect it.

International Transfers within SRA International:  To facilitate its global operations, SRA International transfers information to the United States and allows access to that information from countries in which it has operations for the purposes described in this policy. These countries may not have equivalent privacy and data protection laws to the laws of many of the countries where SRA International’s customers and members are based. When SRA International shares information about you within and among SRA International affiliates and processors, it makes use of standard data protection methodologies and contractual data protection clauses, which have been approved by the European Commission.

If we transfer your personal data to a recipient outside of the European Union, we will only do so in compliance with the European General Data Protection Regulation. If you have questions about the international transfers of your personal data or the appropriate safeguards we have in place or wishes to obtain a copy of such safeguards, please contact us.

How Does The SRA International Use Cookies?

Cookies are files that contain information created by a web server that can be stored on a User's hard disk for use either during a particular session ("per-session" cookie) or for future use ("persistent" cookie). SRA International uses cookies only to facilitate automated activity, store and track passwords, determine appropriate solicitations, and review navigation patterns. Cookies are not used to disseminate significant information about Users over the Internet or to analyze any information that Users have knowingly or unknowingly provided. Registration enables the site to better determine members' interest areas and provide the most relevant information..

SRA International Policy Towards Children

The Services are not directed to individuals under age 16. SRA International does not knowingly collect personal information from children under age 16. If SRA International becomes aware that a child under age 16 has provided it with personal information, it will take steps to delete such information. If you become aware that a child has provided SRA International with personal information, please contact our support services.

What Privacy Issues Arise With Links To Other Sites?

This website contains links to other web sites. SRA International has no control over and is not responsible for the privacy policies or content of such sites.

Retaining and Deleting Personal Data

SRA International’s data retention policies and procedures are designed to help ensure that it complies with its legal obligations in relation to the retention and deletion of personal data.

Personal data that SRA International processes for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.

SRA International will retain your personal data as follows:

  1. Personal data will be retained for a minimum period of one year.
  2. Data related to your membership status will be maintained indefinitely by SRA International as part of its corporate history.

Notwithstanding the other provisions of this Section regarding personal data, SRA International may retain your personal data where such retention is necessary for compliance with a legal obligation to which it is subject, or in order to protect your vital interests or the vital interests of another natural person.

Amendments

SRA International may update this policy from time to time by publishing a new version on its website.

You should check this page occasionally to ensure you are happy with any changes to this policy.

SRA International may notify you regarding significant changes to this policy by email or through other means of communication reasonably designed to assure that you receive notice.

Your Rights

You have rights under various national and international data protection laws and regulations. Some of the rights are complex, and you should read the relevant laws and guidance from the regulatory authorities for a full explanation of these rights.

Your principal rights under data protection law are:

  1. The right to access;
  2. The right to rectification;
  3. The right to erasure;
  4. The right to restrict processing;
  5. The right to object to processing;
  6. The right to data portability;
  7. The right to complain to a supervisory authority; and
  8. The right to withdraw consent.

What Means Of Redress Are Available?

If any User suspects SRA International has handled its personal information in a manner that does not comply with this privacy statement, please contact us by e-mailing to communications@srainternational.org or by calling 703-741-0140.

Corporate Details

This website is owned and operated by the Society of Research Administrators International, Inc.

Principal place of business:  1560 Wilson Boulevard, Suite 310, Arlington, VA 22209
Telephone:                            (703) 741-0294

Web Address:                       https://srainternational.org
Data Protection Officer:       Ellen Quinn
Data Protection Officer's
Contact Details:                   equinn@srainternational.org