Contracts and Subagreements

Program Objective

Understanding federal contracting, subagreements, clinical trial agreements and agreements with foreign sponsors and developing best practices for administering those award mechanisms are important concepts to consider when determining which awards to accept at your institution and administering them properly.

Program Description

Contracts

What are the risks to your institution to accept one award mechanism versus another?
What are the challenges in accepting federal contracts?
How important are the terms and conditions when you are deciding what to accept, when to accept it and when to negotiate?
How should you approach the negotiation and what are some of the best practices to be successful?

Subagreements

What should you consider when conducting a subrecipient risk assessment?
Which terms should the pass-thru entity add (or not) to the subagreement to mitigate risks identified in the assessment?
What post-award processes would facilitate monitoring subagreements at your institution?

Topics Included

Key concepts and terminology for federal contracts and subagreements
Regulations that determine the award’s content and applicability to your institution
Factors to consider when accepting the contract
Key Terms and Conditions and Flow Down requirements – mandatory flow down clauses versus negotiable clauses
Subrecipient risk assessment and subagreement monitoring
Accepting and administering clinical trial agreements

The content will be organized around case studies and hands-on practice.

Intended Audience

This session is intended for mid-level research administrators and will also provide sufficient basic information to help those who are new to administering grants, contracts and subagreements.

Program Speakers

Kim C. Carter, MPA, CRA, CPRA, CFRA
Assistant Vice President for Research and Executive Director, Office of Sponsored Projects Administration, University of Kentucky

Trudy M. Riley, MPA, CRA
Associate Vice President
for Research and Innovation,
Virginia Tech

Testimonials

I'm new to the area of contracts and subagreements and learned a lot from this workshop. There were many topics that I brought back to my campus and discussed with our Sponsored Research Administration team and hope to incorporate into our daily routine. Thank you for a great learning experience.
–Heather Calderon, Grants & Contracts Accountant, Texas A&M University - Corpus Christi (Contracts & Subagreements, 2019)

Both Kim and Trudy were wonderful. I would highly recommend this training to others.
–Theresa Barnhart, CRA, Grant Accountant, Western Washington University (Contracts & Subagreements, 2019)

Kim and Trudy made a great team. It was very interactive and helpful in my overall professional development.
–Timothy L. Gehret, Associate, Georgia Institute of Technology, Georgia Tech Research Corporation (Contracts & Subagreements, 2019)

“I thought it was really great. Both presenters were knowledgeable, spoke well, shared a lot of information and insight, answered all the questions well, and kept the time together engaging.
–Katie Kemmerer, Contract Administrator, University of Maryland (Contracts & Subagreements, 2019)

Great program, instructors were excellent and made it fun.
–Lori DeMartino, Proposal and Contract Administrator, Florida Atlantic University (Contracts & Subagreements, 2018)

Overall, just a very valuable experience. I got more out of this two-day session than I've received at most other training I've attended in the area of Research Administration. It was a very informative session. Both speakers (Kim and Trudy) were also great in sharing real-world applications and resources!
–Jeremy Hamlin, Accounting Manager, The University of New Mexico (Contracts & Subagreements, 2017)

Glad I was able to attend, learned a lot of great best practices that will be introduced as options for our university.
–Carmen Osier, Grant Administrator, Texas A&M University-Corpus Christi (Contracts & Subagreements, 2017)

Upcoming Intensives

Winter 2020 Intensive Training Program
January 29 - 31
Nashville, TN

Spring 2020 Intensive Training Program
May 13 - 15
Seattle, WA